The Administrative Assistant provides support to JESA managers and employees, assisting in daily office needs and managing our company’s general administrative activities. He/She handles a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive.
Main Scope/Responsibilities
- Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing
- Arrangements of travel, restaurant and hotel reservations, preparation of travel authorizations, processing requests for visas, identity cards and other documents.
- Handle requests in an appropriate manner
- Setup and coordinate meetings/appointments and conferences;
- Prepare correspondence, reports, and materials for publications and presentations
- Setup and coordinate meetings/appointments and conferences;
- Submit and reconcile expense reports, create purchase orders and follow up the purchase orders with procurement …
- Performing any other duties related to the job as assigned by manager or team member
NEFS – No Exception For Safety
- Adhere to all company HSE policies and procedures.
- Prioritize Health and Safety in all Work interactions as JESA value.
- Never bypass safety controls or engage in unsafe practices.
- Identify potential hazards in your work area and take steps to minimize risk.
Education
- Bac +2/3
- Curricula: Business Administration and/or Management
Global Experience
- 2-5 years general experience
Specific Experience In The Position
- Proven admin or assistant experience required
